beforeApply

Privacy Policy

Last updated: February 5, 2025

Looking for a simpler explanation? Check out our Data Safety page for a plain-English overview.

1. Introduction

BeforeApply ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services (collectively, the "Service").

By using our Service, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

2.1 Information You Provide

  • Account Information: Email address and authentication credentials when you create an account.
  • Profile Information: CV/resume content, LinkedIn profile data, or other professional background information you provide for assessments.
  • Job Descriptions: Job posting content you submit for analysis.
  • Communications: Information you provide when contacting us for support.

2.2 Information Collected Automatically

  • Usage Data: Pages visited, features used, time spent on the Service.
  • Device Information: Browser type, operating system, device identifiers.
  • Log Data: IP address, access times, referring URLs.

3. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve our Service
  • Process and generate job fit assessments
  • Authenticate users and manage accounts
  • Respond to your requests and provide customer support
  • Send important service-related communications
  • Analyze usage patterns to improve user experience
  • Detect, prevent, and address technical issues and abuse
  • Comply with legal obligations

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your information only in the following circumstances:

4.1 Service Providers

We share data with third-party service providers who perform services on our behalf, including:

  • AI Processing: We use OpenAI and similar providers to process assessments. These providers process data according to their API terms and do not use API data for training.
  • Cloud Infrastructure: We use cloud hosting providers to store and process data securely.
  • Analytics: We use analytics services to understand how our Service is used.

4.2 Legal Requirements

We may disclose your information if required by law, court order, or governmental authority, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

4.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.

5. Data Retention

We retain your personal information for as long as necessary to provide our Service and fulfill the purposes described in this Privacy Policy, unless a longer retention period is required by law.

  • Account Data: Retained until you request deletion.
  • Assessment Data: Job descriptions and assessment results are retained until you delete them or your account.
  • Profile Data: Your CV/profile text is encrypted and stored until you delete it or your account.
  • Usage Data: Retained in aggregated form for analytics.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

  • Encryption of data in transit using HTTPS/TLS
  • Encryption of profile data at rest
  • Database access controls and authentication
  • Use of established cloud providers (Vercel, Supabase) with security certifications

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Your Rights

Depending on your location, you may have certain rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request correction of inaccurate personal information.
  • Deletion: Request deletion of your personal information.
  • Portability: Request your data in a machine-readable format.
  • Objection: Object to certain processing of your personal information.
  • Withdrawal of Consent: Withdraw consent where processing is based on consent.

To exercise these rights, visit your privacy settings or contact us at info@beforeapply.com.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. We ensure appropriate safeguards are in place for such transfers, including standard contractual clauses where applicable.

9. Children's Privacy

Our Service is not intended for individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child, we will take steps to delete that information.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Your continued use of the Service after any changes indicates your acceptance of the updated policy.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: